Job Description

Internal Communications Coordinator

About Tavoron:

Headquartered in Eagan, MN, Tavoron knows our team is the key to our success. We depend on our employees to meet the requirements of our customers around the globe. Together we work to anticipate the needs of our customers and develop solutions to solve their biggest challenges. Our businesses across automation and robotic integration, automation distribution, compressed air, and service offer a wide range of career opportunities across the US and Canada.

We promote a progressive culture by seeking opportunities for technology and searching for exceptional value. We have been dedicated since 1938 to taking care of our 400+ employees and providing clients with world-class service. Join our team and make a difference.

Summary:

The Internal Communications Coordinator is responsible for developing and executing Tavoron’s internal communications strategy, ensuring employees across all divisions receive clear, consistent, and engaging information. This role owns the enterprise intranet (The Hub), supports cultural alignment, manages internal events, and produces content that enhances transparency and connection across the organization.

As part of the Shared Services marketing team, this position collaborates closely with leadership, HR, marketing, and division stakeholders to keep employees informed, engaged, and aligned through purposeful communication and storytelling.

Responsibilities:

Internal Communications Strategy & Execution

• Develop and maintain an internal communications plan that supports employee engagement, cultural alignment, and enterprise transparency.
• Produce internal newsletters, announcements, updates, and storytelling content that highlight employee events, achievements, and the Tavoron brand narrative.
• Communicate “Big Wins” and key milestones across divisions to foster unity and recognition.

Intranet (The Hub) Ownership

• Manage all content on The Hub, ensuring information is accurate, up to date, and engaging.
• Add new hires, remove former employees, upload videos, maintain resources, and seek continuous improvements to increase adoption and usability.
• Lead the onboarding of newly acquired companies into The Hub, ensuring alignment with brand and communication standards.

Digital Asset Management (DAM) & Data Organization

• Implement, organize, and maintain a Digital Asset Management System for cross-divisional use.
• Coordinate asset intake from suppliers, partners, and internal teams to support content creators and brand consistency.
• Use AI-assisted organization tools to streamline inbound communications, maintain clean distribution lists, and prepare contact lists for marketing automation systems.

Stakeholder Collaboration & List Management

• Partner with division leaders monthly to maintain accurate supplier, sales, and procurement contact lists.
• Ensure internal and external contact lists remain current, organized, and easily accessible for marketing and communications initiatives.
• Support the Channel Marketing Manager and Content Developer with supplier assets and brand imagery.

Employee Engagement & Event Support

• Manage internal events such as cultural programs, celebrations, and employee engagement activities.
• Update internal TV screens and digital signage with timely information.
• Assist with creating internal videos and visual content that highlight collaboration, culture, and employee success stories.
• Support company store operations, branded merchandise orders, and business card administration (outside of HR).
• Partner with the Event Marketing Coordinator on fulfillment requests for swag, promotional items, or sales-team needs as appropriate.

Administrative & Departmental Support

• Support the Brand Experience Manager and broader team with design or communication-related requests.
• Coordinate invoice coding and serve as a liaison to the Accounts Payable department.

Qualifications:

• Bachelor’s degree in Marketing, Communications, or a related field.
• 2-3 years of experience in digital marketing, communications, or employee engagement.
• Experience coordinating or managing components of marketing campaigns (2–3 years preferred).
• Strong writing, editing, and storytelling skills with the ability to communicate clearly and effectively.
• Excellent project management skills; able to manage multiple priorities and meet deadlines.
• High attention to detail, accuracy, and organization.
• Proficient with Microsoft Office and SharePoint; familiarity with intranet or content management platforms preferred.
• B2B or industrial industry experience strongly preferred.

Supervisory responsibilities

None

Physical Demands. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.

Work Environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Why work for us?

• We believe in people . We look for great people who are committed and focused. They know what it takes to produce the best results because it really is all about client satisfaction. We look for dedicated professionals from a variety of fields. Above all, a good fit for our team has a passion for excellence, solid experience, and a willingness to make a difference. We support you in developing your goals and growing in your career. In short, by joining our team, you increase your professional value and work on engaging projects. Most of all, you fit into a team focused on helping you grow your skills.
• We are innovative . We host many events that you may become a part of. From in-house training to out-of-town events, we always have something going on. We believe in innovation. With a Tavoron career, you exercise your creativity every day.
• We have a passion for excellence . We focus on providing the best customer service as a company to our customers. We offer a competitive salary and benefit package, including medical, dental, and a 401(k) program. If you’re looking for a place to build your skills, you will find it in a career with us.

If you require an accommodation to complete your application, please email hr@tavoron.com

The company does not discriminate in employment opportunities or practices based on race, color, religion, sex, national origin, ancestry, age, physical or mental disability, medical condition including genetic characteristics, pregnancy, sexual orientation, marital status, familial status, veteran status, status regarding public assistance, membership or activity in a local commission or citizenship status, or any other characteristic protected by law.

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