Job Description

Job Title: Office & Household Manager / Executive Assistant
Location: On-site in Brentwood, TN (Concord & Franklin Rd area)
Schedule: Part-Time (20+ hours/week) with potential to grow to Full-Time
Start Date: May 1 or sooner
Pay Rate: $25–$35/hour
Employment Type: W2 with benefits

Overview:
Our client is seeking a proactive and highly organized Office & Household Manager / Executive Assistant to replace their current assistant who is departing on April 30. This is a long-term, part-time role with the opportunity to grow into a full-time position depending on company needs and candidate capabilities. The role is based out of a private home office and involves a mix of administrative support, bookkeeping assistance, organizational tasks, and local errands.

Compensation & Benefits:

• $25–$35/hr DOE

• PTO + paid holidays

• Medical/dental/vision (company contributes $250/month toward premiums)

• 401(k) with 1:1 company match up to 6%

• Laptop provided for business use

• Mileage reimbursement for errands

Primary Responsibilities:

Document & Records Management

• Process incoming mail/documents; scan, name, and file using standard conventions

• Maintain organized Dropbox filing systems across multiple businesses and locations

• Track documentation for accounts, vendors, banks, property records, and assets

• Maintain documentation on naming conventions, recurring deadlines, and procedures

Accounting & Bookkeeping Support

• Assist with bill payments (online and by check), filing receipts, and tracking due dates

• Coordinate with accountants and ensure access to statements and reconciliation docs

• Familiarity with A/P, A/R, and accounting cycle preferred

• Experience with QuickBooks Online is a plus, not required

Household & Office Organization

• Organize home office supplies, tech, groceries, clothing, and documents

• Monitor and replenish items via Amazon, Costco, Publix, etc.

• Handle deliveries, unboxing, trash, and general office tidiness

Errands & Logistics

• Run local errands: post office, returns, grocery pickups, registered mail

• Coordinate deliveries and occasional vendor pickups

• Mileage reimbursed for all work-related travel (typically 1–15 miles)

Executive Assistant Support

• Support founder’s calendar and email; assist with scheduling and communication

• Conduct weekly virtual check-ins with other staff for project coordination

• Update management with task progress and escalate issues as needed

• Maintain discretion and handle sensitive documents, contracts, and PHI

Requirements:

• Prior experience in an EA, office manager, or similar role

• Strong organizational and communication skills (written + verbal)

• Self-starter who can plan, prioritize, and follow through with minimal supervision

• Medium proficiency in MS Office (Outlook, Excel, Word)

• Familiarity with Dropbox, Slack, Zoom, Google Chrome, etc.

• Comfortable lifting 40 lbs and climbing 3-step ladders or stairs

• Valid driver’s license and reliable local transportation

• Clean background check (criminal, civil, credit), able to sign NDA

• Willing to become a Notary in TN (company will cover cost if not already certified)

• Must be based in the Nashville/Brentwood area with ability to work on-site

Preferred Traits:

• Enjoys organizing, labeling, and creating order

• High attention to detail and pattern recognition

• Able to learn new systems/processes independently

• Flexible, accountable, and solution-oriented mindset

Work Environment:

• Dedicated home office setup with private entrance, kitchen, and bathroom

• Standard hours: Monday, Wednesday, Friday (10:00 AM – 5:30 PM)

• Some remote work possible after training, but this is primarily an on-site role

• Occasional off-hours contact (1–3x/month) for schedule or task updates

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