Senior Administrative Assistant- Healthcare Job at Catalyst Physician Group, Plano, TX

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  • Catalyst Physician Group
  • Plano, TX

Job Description

Job Summary:

  • Senior Administrative Assistant serves as a seasoned professional that performs a variety of administrative tasks and supports the senior leaders of a business unit(s). The Administrative Assistant will help our communities thrive by formulating partnerships across the organization to deliver value-added service. The Administrative Assistant will support a culture that is unabashedly driven by purpose. This person knows and supports the Company's mission, vision and core values.

Role and Responsibilities

  • Provide administrative support for designated executive leaders, including Physician leadership
  • Act as the point of contact among leaders, employees and external partners
  • Manage information flow in a timely and accurate manner.
  • Create and format information for internal and external communication, spreadsheets, emails and presentations.
  • Coordinate and manages the schedule, including meetings, appointments, and travel arrangements
  • Maintains calendars and coordinates reoccurring meetings that require provider attendance.
  • Takes meeting notes that are technical and/or confidential in nature and transcribes them into a final form, ensuring that information is documented accurately.
  • Helps coordinate the on-boarding/off-boarding of Providers; collaborates with HR Operations, Credentialing and Training department to obtain or submit needed documentation.
  • Tracking and monitoring of data via various systems and processes
  • Schedule and set up meetings, including catering, room set-up, etc. Some late working nights (e.g. 9pm) may be required to support board meetings.
  • Track and process expense reports
  • Mail certified letters and other off-site business activities as needed.
  • Self-directed project management
  • Assist in planning and coordinating company events, conferences, and other special functions.
  • Perform ad hoc duties as needed.

Qualifications and Requirements

  • Strong proficiency with MS Office Suite, including Word, Excel and PowerPoint
  • Experience working in a medical setting is preferred.
  • EMR experience strongly preferred.
  • Knowledge of and adherence to HIPAA rules and regulations
  • Ability to be resourceful and proactive in dealing with issues that may arise.
  • Ability to prioritize and juggle multiple tasks.
  • Strong attention to detail and accuracy
  • Solid communication skills both written and verbal.
  • Organized with excellent time management
  • Current driver's license, registered vehicle and insurance
  • Knowledge of and adherence to HIPAA rules and regulations
  • Bachelor's Degree or equivalent experience
  • 3-year prior administrative experience required

Job Tags

Full time, Night shift,

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